STRAIGHT ANSWERS
Straight answers. No software-sales fog.
If the answer can be specific, be specific. If scope depends on the portfolio or current product configuration, explain exactly what has to be verified.
A trustworthy vendor should be willing to explain the edges, not just the happy path.
Buying and pricing.
What does ExactEstate cost?
What does ExactEstate cost?
It depends on portfolio size and type, program complexity and implementation scope, and a number quoted before we have seen any of that would be a guess dressed as an answer. We put the real figure in front of you early in the conversation rather than at the end of it.
What drives the price up or down?
What drives the price up or down?
Portfolio size and type, how many programs you operate and how layered they are, the scope of implementation, any optional Evara Studio work, third-party services you choose to connect, and usage-based costs.
What about payment processing costs?
What about payment processing costs?
Processing economics vary by method and by volume, so a published rate is not necessarily the rate you would get. Think your current processing is cheaper? Bring us the statement and we will compare it line by line.
Are there costs that are not on the invoice?
Are there costs that are not on the invoice?
Some connected providers bill you directly rather than through us. We will name which ones those are for your configuration before you sign, not after.

Affordable housing.
Which certifications does ExactEstate support?
Which certifications does ExactEstate support?
LIHTC (TIC), Public Housing (HUD-50058), HUD Multifamily (HUD-50059) and USDA Rural Development (Form RD 3560-8).
Are HOME, bond and NHTF separate certifications?
Are HOME, bond and NHTF separate certifications?
No. HOME, tax-exempt bond and National Housing Trust Fund are supported as layered program markers that ride the LIHTC TIC. Treating them as standalone certification workflows would misdescribe how they actually work.
Is Tribal housing handled as Public Housing?
Is Tribal housing handled as Public Housing?
No. Tribal / IHBG under NAHASDA is a separate certification lane. IHBG is also the one program with no universal HOTMA date, and ExactEstate refuses to certify until the Tribe income-definition election is recorded — which is a deliberate stop, not a gap.
Does ExactEstate file the 50058 or the MINC for me?
Does ExactEstate file the 50058 or the MINC for me?
It produces and validates them, and files them wherever the agency publishes a way in. The HUD-50058 goes into IMS/PIC through HUD’s own Secure Systems sign-on under your agency’s own WASS credentials, with automated filing switched on per agency and starting one record at a time. USDA’s MINC XML and the RD 3560-8 PDF are generated and XSD-validated, then filed by a person and the outcome recorded — USDA publishes no interface that would let software file them for you.
What about TRACS?
What about TRACS?
HUD-50059 and 50059-A reach TRACS over iMAX, routed to the Contract Administrator where one administers the contract.
Accounting and payments.
Is the accounting real, or an export to something else?
Is the accounting real, or an export to something else?
It is a general ledger, accounts payable, chart of accounts, periods and financial statements inside ExactEstate, posted to by the same operational events your site teams are producing.
Can we run cash and accrual?
Can we run cash and accrual?
Book selection and reporting basis are properties of the report rather than a second copy of the data, so the underlying property events stay connected either way.
How does bank reconciliation work?
How does bank reconciliation work?
External bank activity is matched against book movements with a stated confidence, so a session starts with the exceptions. Splits, partial matches and anything the system will not guess at stay with a person, and the reconciliation history is kept.
What does a vendor invoice actually cost us in staff time?
What does a vendor invoice actually cost us in staff time?
That is the right question to bring to a demo with one of your own invoices. The document is read and the fields extracted, and the reviewer approves coding rather than typing it.

Implementation and data.
How does migration work?
How does migration work?
ExactExtractor is a five-step wizard — Upload, Group, Map, Validate, Download — plus a six-step browser extension for systems that will not export cleanly. Both share the same mapping engine, which recognizes 574 legacy column-name synonyms.
What does the mapper do when it is unsure?
What does the mapper do when it is unsure?
It says so. Low-confidence matches go to a person for review instead of into the import.
Is loading the data the same as being implemented?
Is loading the data the same as being implemented?
No, and we will not describe it that way. The system validates structure, required fields and consistency; whether the balances are the ones your controller would sign and whether a household’s certification history is complete are checks your team has to make.
Whose data is it, and can we get it out?
Whose data is it, and can we get it out?
Yours. Export paths are part of the implementation conversation, and we would rather answer that question before you sign than after you want to leave.
Security, AI and support.
How do people sign in?
How do people sign in?
Sign in with Google or Microsoft Entra ID, plus passkeys and authenticator MFA.
What can EEva see?
What can EEva see?
What the user asking can see. EEva works inside that user’s context and permissions, and it cites the authority behind a compliance answer or declines when it does not have one.
Does AI make compliance decisions?
Does AI make compliance decisions?
No. The compliance calculations are owned by deterministic code. Regulatory findings are staged for human review before they change a product rule, and predictive models are gated on quality before they are shown at all.
What are your support hours and response times?
What are your support hours and response times?
We publish a support metric when telemetry and the commercial terms support the number. Until then we will describe the service model honestly rather than print an SLA we cannot stand behind.

How do we contact ExactEstate?
Email hello@exactestate.com or book a workflow review.