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SOFTWARE COST CALCULATOR

Property management software cost calculator: count the work.

Put current vendor fees, duplicate data entry, delayed reporting and repeat tasks next to an ExactEstate plan. Change every assumption to fit your operation, then see where the costs—and opportunities—really are.

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Choose your portfolio type to see the most relevant examples.

Add up the tools, fees and repeat work you pay for today.

Start with the subscriptions and third-party costs you can document. Then add the repeat work your team actually does: posting, reconciliation, resident follow-up or certification paperwork.

Set your portfolio assumptions

Check this box if your company covers payment processing fees instead of passing them to tenants.

One price covering HUD-50059, HUD-50058, LIHTC, USDA Rural Development and Tribal IHBG certifications.

Editable monthly software and payment-cost assumptions. Each white field is yours to change.
Vendor Cost Per Unit CC % Fee ACH Fee Unit Cost CC Cost ACH Cost Monthly Total
ExactEstate $0 $0 $0 $0
Your System $0 $0 $0 $0

Your System

$0 / mo

ExactEstate

$0 / mo

Illustrative annual difference

$0 / yr

Monthly total = unit count × cost per unit + card units × card rate × average lease + ACH units × ACH fee. When a processor fee is charged to the resident instead of the property, the property-paid amount may appear as $0 in this scenario. The fee still exists; confirm program restrictions, payment method, disclosure requirements and the processor agreement before passing it through. ExactEstate Core is $3 per unit per month; affordable housing is $5 per unit per month in one line, compliance included. The ExactEstate card and ACH figures are our integrated-payments rates (2.85% of card volume, $2.00 per ACH payment); monthly gateway fees of $30 (card) and $20 (ACH) are not included above, and processing is quoted per deal. Enter your own current system from your invoice. Results are illustrative estimates, not proposals or quotes.

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ExactEstate payment screen and bank reconciliation with unmatched transactions, beside an 86% health score.
ExactEstate payment screen and bank reconciliation with unmatched transactions, beside an 86% health score.

What changes for your team

Minutes of paperwork become seconds.

Published government and industry benchmarks, next to the same work in ExactEstate.

Reply to a leasing inquiry

Industry average: 11.8 hours

0.26 sec, 24/7

EEva starts answering out loud almost instantly, day or night.

EliseAI mystery shop

Leasing calls

Up to 54% of calls missed

Answered 24/7

EEva Voice Agent picks up the call your team can't, so a prospect never lands in voicemail.

LeaseHawk customer data

Maintenance calls

Average repair: 6.13 days

Work order on the call

EEva Voice Agent opens the work order while the resident is still on the line.

Property Meld benchmark

ExactEstate times are typical (median) results from real use; certification times cover generating the certification. An empty unit costs about $50 a day in rent (U.S. Census median rent).

See what changes when your operation runs as one.

One connected platform removes whole steps, not just a line item. Every input stays editable, so the result reflects your operation rather than a vendor’s best-case assumptions.

Adjust every assumption to fit your properties.

Payment processing adds savings too. The result depends on your actual methods, prices and who pays the fee. Card fees scale with rent: at the default 100 card-paying units, $1,000 average rent and a 3% rate, card cost alone is $3,000 a month. Change the per-unit price, card percentage and ACH fee for each vendor to your real contract terms to see which line drives the gap. For the method behind these numbers, read the property management software ROI guide, or see ExactEstate's published prices on the pricing page.

ExactEstate journal entries, the Books Entered & Balanced check and the Period Close Wizard.
ExactEstate journal entries, the Books Entered & Balanced check and the Period Close Wizard.

CUSTOMER RESULTS

Compare your scenario with real customer stories.

Heritage McDonough and Hocking View report different kinds of savings. See their stories, then use your own cost and labor inputs to calculate what makes financial sense for your properties.

NuRock Companies

About 70%less compliance time

NuRock got time back without adding staff: the company reports about 70% less compliance work across a 500-unit portfolio segment, and move-ins dropping from 15 minutes to five.

“Even though the workload is the same... I feel like I have more time just by using ExactEstate.”Juan Carlos Belen, IT Director, NuRock

Read the NuRock case study

Heritage McDonough

75% lowermerchant fees, plus 30–40% less admin time after a 72-hour launch

After a 72-hour launch, Heritage McDonough reports 30–40% less administrative time and a 75% cut in merchant fees. See what changed behind the numbers.

“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”Dayana Belen, Asset Manager, Heritage McDonough

Read the Heritage McDonough story

Hocking View Apartments

$10,000+saved per year

Hocking View Apartments reports saving more than $10,000 a year after switching to ExactEstate. Read how a 44-unit property made the switch and where the savings came from.

“The customer service is outstanding… ExactEstate is a customizable platform with immediate responses. They’ve truly delivered for us.”Joe Gieringer, Owner, Hocking View Apartments

See customer results

PLAN YOUR MOVE

Build a plan that fits the portfolio you manage.

Use the unit count, optional housing programs and EEva services that match your business. Keep vendor fees and one-off costs in the model rather than hiding them in a savings claim.

$3 / unit

Core is $3 per unit per month, or $5 for affordable housing with compliance included. Add only the modules you need, and put the $300 monthly minimum in your model too.

Plan your launch

Count the launch in your model: exports, matched balances, certification history, staff access and training. Our team works through it with you.

Get help moving your data

Bring your current system’s reports. ExactExtractor maps familiar columns and flags uncertain matches for staff review before import.

Build your planBook a demo

Ready to improve the numbers? Let’s improve the workflow.

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ExactEstate Accounting Position Summary: books balanced, unmatched bank lines, and what residents and subsidies owe.