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203A
TRACS 203A schema
The current schema for HUD-50059 / 50059-A tenant certifications and voucher files.
HUD TRACS
ExactEstate integrates TRACS submission natively through ShofCorp, with the voucher payment workflow living inside the property record — voucher status per property, preview before submit, duplicate-payment protection, rent-roll sync with HAP discrepancy detection, and an embedded HDS interface with one-click ShofCorp portal login.
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Most PMS platforms hand TRACS off to a third-party vendor or a managed-services line item — so the voucher workflow lives outside your system of record.
ExactEstate integrates TRACS submission natively through ShofCorp, with the voucher payment workflow inside the property record: voucher status per property, preview before submit, duplicate-payment protection, and rent-roll sync that flags HAP and contract-rent discrepancies before you file.
PBV · HCV · PBRA, one installTRACS — the Tenant Rental Assistance Certification System — is HUD's submission system for HUD Multifamily and PBRA operators.
Operators submit tenant certification files (HUD-50059, HUD-50059-A) and voucher files to HUD via TRACS, currently on the TRACS 203A schema. Submissions feed monthly HAP (Housing Assistance Payment) processing and Voucher Management System (VMS) reporting. TRACS access is mediated by HDS (Housing Data Systems) and authorized vendors including ShofCorp.
The current schema for HUD-50059 / 50059-A tenant certifications and voucher files.
Mediates TRACS access — ExactEstate ships an embedded HDS interface.
The authorized vendor ExactEstate integrates for native TRACS submission.
Voucher submission, validation, and reconciliation inside your system of record — no third-party hand-off, no managed-services line item.
Native TRACS access, inside the property record.
Per-property voucher status tracking, sync history, an embedded HDS interface, and one-click ShofCorp portal login.
Month/year selection, preview, then submit.
Select the month and year, preview the full voucher before submit, and post SUBRENT ledger entries automatically after confirmation.
Multiple layers, plus partial-submission handling.
Per-unit status badges in the preview UI, explicit duplicate-confirmation modals, and concurrent-click protection. Partial submissions are flagged and require a second confirmation.
Catch problems before they reach HUD.
Validation surfaces for missing residents, non-standard voucher types, and missing unit numbers. Submit is enabled only for the current month; historical periods are preview-only.
HAP vs. contract rent, reconciled before filing.
Rent-roll sync surfaces cases where ExactEstate's contract rent and HUD's HAP record diverge, so operators reconcile before submission.
Frozen at approval, ready for TRACS.
HUD-50059 and HUD-50059-A freeze at approval as field-mapped PDFs, ready for TRACS file inclusion.
Reconcile 50059 history during migration.
Ingests the standard HUD MAT file types, supporting the 50059 history reconciliation workflow when onboarding from a prior PMS.
Submit
Protect
ReconcileApprove a HUD-50059 — it freezes as a snapshot and files to the property's Compliance folder. At month-end, open the voucher review, preview building, unit, payment, and resident detail, then submit with duplicate-payment protection. Voucher status updates and SUBRENT ledger entries post automatically.
Data-validation surfaces flag missing residents, non-standard voucher types, and missing unit numbers before submission. Submit is enabled only for the current month; historical periods stay preview-only, and the embedded HDS interface covers any out-of-band actions.
Every TRACS submission writes to the append-only audit log. Frozen HUD form snapshots, period-close enforcement, and per-tenant audit chains keyed to the actor support both FASS financial submissions and HUD Management & Occupancy Review responses.
$300 flat per month for portfolios under 100 units. We tell you upfront, not after you sign.
ExactEstate implemented our software in days, not weeks. Any customized request is executed immediately. We now run TRACS submissions, lease signing and background checks all through this single platform. Complete game changer for our team.
Considering this is a tax-credit community, ExactEstate makes daily tasks like recertifications, nightly reports, marketing, intake applications, and delinquencies more fluent to navigate. It's modern, intuitive and low time consuming.
Model LIHTC, HUD, Section 8, USDA, and TRACS at once — on the same unit.
Explore the hub Related spokePBV, HCV, and PBRA — TTP, HAP reconciliation, HUD-50058, and TRACS submission.
View TRACS Related spokeHUD Handbook 4350.3, HUD-50059, EIV, MAT files, and MOR-ready audit trails.
View LIHTCHUD-50059 approval → frozen snapshot → month-end voucher preview → duplicate-protected submit → SUBRENT ledger post → audit trail. End to end in one session.
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