HUD COMPLIANCE SOFTWARE · 50059 · TRACS
Keep the household details, supporting documents and certification checks together for HUD Multifamily PBRA. Prepare the 50059 or 50059-A, review what’s missing and send it through TRACS over iMAX without the avoidable rejections.
Find the blocker while you can still correct the file.
Project-Based Section 8, Section 202, Section 811 and RAD to PBRA each certify their own way; ExactEstate runs yours, not a generic HUD template.
Public housing agencies file the HUD-50058 instead, and software for public housing agencies covers that path.
A specialist already checked income and gathered household details. Start the HUD-50059 from that record, so the certification can be validated and reviewed without another round of manual entry. HUD estimates 30 minutes of paperwork per 50059. ExactEstate starts the form already filled from the household record.
The household’s recorded income, verification and approvals become the HUD-50059. Your team reviews the result instead of re-entering the same facts.
ExactEstate flags incomplete information before the MAT file is built and shows the TRACS route configured for the property.
TRACS MAT files go over iMAX to the Contract Administrator on HUD's released 202D specification, and the returned status stays on the record.
For HUD Multifamily owners, Notice H 2025-07 (December 17, 2025) sets full HOTMA compliance for January 1, 2027. Public housing agencies follow Notice PIH 2026-15, with the same January 1, 2027 date, and USDA Rural Development has required HOTMA on certifications effective since July 1, 2025.
ExactEstate applies HOTMA per property from its adoption date, and prepares TRACS files to the released 202D specification until HUD publishes 203A.
A certification's tenant rent and assistance payment post to the same resident ledger and general ledger, so nobody reconciles HAP in a separate system.
Bring a certification that changed a tenant rent and watch the two meet on screen.
EEva answers from the property's own configuration and names the authority behind it, so nobody searches Handbook 4350.3 for a generic rule.
ExactEstate also tracks new HUD notices and holds each change for a person to review.
The example below uses a sample property.
CUSTOMER RESULTS
About 70%less compliance time
NuRock got time back without adding staff: the company reports about 70% less compliance work across a 500-unit portfolio segment, and move-ins dropping from 15 minutes to five.
“Even though the workload is the same... I feel like I have more time just by using ExactEstate.”Juan Carlos Valain, President, NuRock Management Group
75% lowermerchant fees, plus 30–40% less admin time after a 72-hour launch
After a 72-hour launch, Heritage McDonough reports 30–40% less administrative time and a 75% cut in merchant fees. See what changed behind the numbers.
“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”Dayana Belen, Property Manager, Heritage McDonough
$10,000+saved per year
Hocking View Apartments reports saving more than $10,000 a year after switching to ExactEstate. Read how they made the switch.
“The customer service is outstanding… ExactEstate is a customizable platform with immediate responses. They’ve truly delivered for us.”Joe Gieringer, Owner, Hocking View Apartments
IN THEIR WORDS
“Even though the workload is the same... I feel like I have more time just by using ExactEstate.”
“It's the perfect platform for my job... It's the perfect tool.”
“I'm definitely sleeping better at night with ExactEstate.”
HUD-assisted properties carry documentation and submission rigor most property management workflows were never built for: income certifications, subsidy calculations and recertifications, all on a schedule.
One missed deadline or miscalculated figure can put a property's funding at risk.
Teams that are new to HUD-assisted housing, or scaling their HUD portfolio, usually end up stitching together spreadsheets, shared drives and manual double-checks just to stay compliant. It works, until it doesn't.
ExactEstate imports HUD and MTSP income limits from HUD, so certifications are calculated against the published figures instead of a spreadsheet someone forgot to update.
Recertifications are scheduled for each household, and each certification keeps its history: who generated it, who approved it and who verified it.
Applicants apply online and sign with ExactSign, or DocuSign if you prefer. Screening runs through TenantAlert or Western Verify, and email and text keep the file moving.
HUD Multifamily certifications go to TRACS as MAT files over iMAX, routed to the Contract Administrator, and agencies produce HUD-50058 files validated for PIC (see software for public housing agencies).
From an NSPIRE inspection, staff open a work order already filled in with that unit, so the repair is tracked where the inspector looked.
