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AUDIT READINESS

Audit readiness checker: find the problem before the auditor does.

Find the missing income verification, unsigned approval or overdue inspection while your team can still fix it. Check readiness across the affordable housing programs your property actually uses and leave with a prioritized action list.

A cleaner review starts long before someone asks for the file.

Choose your portfolio type to see the most relevant examples.

Catch the missing evidence before the reviewer asks for it.

The worst audit surprise is the document everyone thought somebody else had. Start with a program-specific readiness check so a missing verification, approval or inspection becomes a task while the team can still address it.

A checklist can look green while the household file is missing proof. Review the records the auditor will actually ask for.

Check the actual records behind a clean audit.

An auditor follows evidence from the household to the certification, the approval and the financial record. The assessment walks those same categories—so you can see where the file needs attention before review day.

Start with the property’s setup.

Confirm that the program, contract, project elections and jurisdiction facts are recorded before a missing setup choice delays the next certification.

Household and certification

Trace each household decision from income and assets through approvals and effective dates to the signed certification, instead of searching for evidence during the review.

Operational evidence

When an auditor follows the trail beyond the TIC, can your team produce the notice, inspection, repair, message and ledger entry that show what happened?

Score the records that create the audit trail: how the property and its programs are set up, what the household reported and how it was verified, the certification and its approvals, and the operational and financial evidence.
Score the records that create the audit trail: how the property and its programs are set up, what the household reported and how it was verified, the certification and its approvals, and the operational and financial evidence.

Know exactly which gaps to work on first.

See which areas need attention and why, and work the records, documents and decisions that matter most first. If the gaps trace back to your software, the LIHTC software buyer guide lists nine questions to ask in your next demo.

Don’t stop at a red score. Turn each gap into a named task with the affected record, why it matters and the guidance behind it. Give the next reviewer a resolved issue—not an excuse.

EEVA PORTFOLIO INTELLIGENCE

Spend less time chasing documents before review day.

These workflows chase the missing documents and upcoming deadlines for you. Your staff keep every judgment call.

Finish recertifications before the reviewer looks.

Recert on Rails sends each household its notices and document requests by email and text at 120, 90, 60 and 30 days, reviews the verifications that come back, drafts the certification and books the interview. Your compliance staff sign it off.

Close overdue certifications while there is time.

Every morning, Audit Ready finds missing and expired evidence and overdue certifications in each household file, sends the household a document request and gives staff a task to close the gap, then helps assemble the review packet.

Re-check files when HUD income limits change.

When published guidance or values change, such as new HUD income limits, Rule Change Response shows which workflows and household files are affected and what the change could mean, and gives each affected property a task to review them and queue any notices. You approve each change before it takes effect.

Settle document questions before the auditor asks.

When an application comes in, Screening Shield checks every document for signs of tampering, adds bank-verified income where it is available and puts any concerns in one packet, with the reasons, for staff to review. It never contacts the applicant and never approves or denies anyone.

Ask EEva which issue deserves attention first.

EEva Compliance Intelligence explains why a flagged gap matters in its program context, so your team spends its time where it counts.

The public example uses no property records. Inside ExactEstate, EEva answers about your actual household files and blockers, limited to what each user is allowed to see, alongside the rest of your affordable housing compliance work.

ExactEstate custom report detail on a desktop monitor, tablet and phone

CUSTOMER RESULTS

See how ExactEstate customers cut administrative work.

File readiness should free hours, not consume them. NuRock reports about 70% less compliance work with ExactEstate. Bring your own audit findings and test the same workflow.

NuRock Companies

About 70%less compliance time

NuRock got time back without adding staff: the company reports about 70% less compliance work across a 500-unit portfolio segment, and move-ins dropping from 15 minutes to five.

“Even though the workload is the same... I feel like I have more time just by using ExactEstate.”Juan Carlos Belen, IT Director, NuRock

Read the NuRock case study

Heritage McDonough

75% lowermerchant fees, plus 30–40% less admin time after a 72-hour launch

After a 72-hour launch, Heritage McDonough reports 30–40% less administrative time and a 75% cut in merchant fees. See what changed behind the numbers.

“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”Dayana Belen, Asset Manager, Heritage McDonough

Read the Heritage McDonough story

Hocking View Apartments

$10,000+saved per year

Hocking View Apartments reports saving more than $10,000 a year after switching to ExactEstate. Read how they got there.

“The customer service is outstanding… ExactEstate is a customizable platform with immediate responses. They’ve truly delivered for us.”Joe Gieringer, Owner, Hocking View Apartments

See customer results

PLAN YOUR MOVE

A better audit workflow starts with an affordable plan.

From finding the gap to fixing it, the compliance work stays on the resident file. Core, the Affordable Housing module and the optional EEva capabilities are all priced openly.

$3 / unit

ExactEstate Core, per unit per month, with a $300 monthly minimum. Add only the modules you use.

Plan your launch

Before go-live we line up your certification history, open findings, matched balances, staff access and training. We work the launch side by side with you.

Get help moving your data

Bring your existing reports. ExactExtractor maps the columns it recognizes and flags uncertain matches for staff to check before import.

See how today’s findings become a cleaner file tomorrow.

Take your highest-risk finding into a working demo. See how the record is reviewed, what is missing and how your team follows the fix through.

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