Marketing
Follow up based on what the renter actually viewed.
See which listings and floor plans interest visitors, then use that context to make follow-up more relevant than a generic email blast.
Marketing Hub tied to Evara Studio
MULTIFAMILY PROPERTY MANAGEMENT SOFTWARE
Multifamily management that fills units and wins renewals.
Leasing leads, tours, applications, payments, maintenance and resident messages shouldn’t disappear into different tools. ExactEstate gives the team one clear path from the first question to the next signed lease.
Fill the unit. Follow through. Keep the relationship.
Don’t let another interested renter go cold.
Lead
Every prospect from your website is a record from the first message. No sticky notes, no lost leads.
Application
The application starts from that record with name, contact details, floorplan and move-in date already filled in. It stays linked to the prospect's whole history.
Verification
Western Verify or TenantAlert screening, bank-verified income and photo ID verification land on the same application, checked together in EEva Verify. Not in an email thread.
Prelease
Approval, lease documents and the move-in balance are prepared against the exact unit offered. The lease is signed in native ExactSign or DocuSign.
Resident
On move-in the applicant becomes the resident, history intact. Nothing is re-entered to start the ledger.
Portal
From move-in day the resident pays online or on autopay and requests maintenance in the portal. Everything lands on the same household record.
Fix resident issues faster and protect the experience.
A resident reports a leak, pays rent or asks about a renewal. Keep the full history with their unit so the next person can help faster, without another handoff.
Bring resident requests, messages and maintenance follow-through into one workflow so your team knows what's open, assigned and completed.
EEVA PORTFOLIO INTELLIGENCE
Keep every leasing step moving toward the keys.
Give applicants a clear next step and your staff the context to keep leasing moving, from the first question to the keys. Prospect Nurture sends tour reminders, Turn Ready plans the turn the morning notice arrives, Resident Pulse follows up on unanswered messages and Ledger Watch catches duplicate invoices.
Lead to Lease: from the first question to the application.
Lead to Lease answers each listing or website inquiry as it arrives, helps the prospect book a tour and carries their details into the application. Every morning it also picks up any inquiry from the past week that nobody answered.
Get a vacant unit seen again.
When a unit has sat vacant for 14, 30 and 60 days, Vacancy Velocity refocuses the listing, follows up with renters who showed interest, points your connected campaigns at the unit and gives the team a task to review the rent.
Rent Rescue: start the conversation before rent is late.
Rent Rescue reaches residents who show signs of falling behind before the due date, and every past-due resident each morning, with email and text reminders and the same payment-plan offer. The manager gets a follow-up task, and staff approve every message.
Renewal Radar: reach out before the decision is made.
At 120, 90 and 60 days before each lease ends, Renewal Radar ranks who to reach first, prepares the renewal offer and gives the manager a task to consider an upgrade or a retention perk. An accepted renewal goes straight to e-signature.
One payment, visible to site staff and accounting.
Resident money
On properties that keep their books in ExactEstate, a payment posts to the resident ledger and the general ledger together. No second entry to reconcile later.
Payables
Vendor invoices are coded, approved and paid along one path. Paying one posts the double-entry lines to the general ledger in the same step.
Reconciliation
Bank activity is matched to book movements for you. A person reviews only the exceptions, not the whole month.
See performance while there’s still time to change it.
Staff reach delinquency aging in a median 36 seconds on the live record, so problems surface mid-month, not in the month-end report.
EEva Portfolio Intelligence adds risk signals to that same record.
Each signal tells you where to look first; the decision and the conversation stay with your team.
Ask what’s late. Open the record. Take action.
Ask EEva who's late and get residents by name, linked to the records behind them, instead of exporting an aging report to sort.
It knows which page you’re on and answers only from data you’re allowed to see.
Ask it the question you would ask a colleague who happened to have the system open. EEva Portfolio Intelligence is +$2/unit/month.
All the essential property tools in one place.
Daily work sits within three clicks, so staff reach open work orders in a median 27 seconds instead of digging through enterprise menus.
Depth is measured by what the system knows about the property, not by how many screens it takes to use that knowledge.
Bring the workflow that takes the longest today and count the clicks with us.
Full multifamily operations from $3 per unit.
Market-rate communities run on the same Core as our affordable portfolios for $3 a unit, without paying for compliance modules they never use.
Keep your leasing process. Lose the software workarounds.
Set approval workflows, screening criteria and leasing steps to match how you already work. The software bends, not your team.
Add communities without adding another property system.
Garden-style, mid-rise and high-rise communities run on one platform. No juggling systems.
Show each team the records its job requires.
Leasing agents, maintenance teams and managers each see exactly what they need. Nothing more.
Bring your existing tools into the workflow.
Batch-export to QuickBooks Online, send resident-ledger activity to MIP as a journal-voucher import and connect Plaid bank feeds (billed per connection). A token-authenticated API with OpenAPI docs covers the rest.
Grow your portfolio without another migration.
Add properties to the same platform as you grow. Portfolio dashboards and group-level reporting roll them up.
Straight answers to your leasing and operations questions.
Is ExactEstate only for affordable housing?
Is ExactEstate only for affordable housing?
No. Market-rate multifamily runs on the same platform at the Core price, $3/unit/month, with no Affordable Housing line.
What does a multifamily team get in ExactEstate Core?
What does a multifamily team get in ExactEstate Core?
Prospects, online applications, screening, preleasing, move-in, resident, owner and vendor portals, online payments and autopay, work orders and staff tasks, e-signature, email and SMS, plus double-entry accounting with bank reconciliation and financial statements. Screening orders and SMS numbers carry usage fees.
Can it run mixed portfolios with affordable or HOA properties?
Can it run mixed portfolios with affordable or HOA properties?
Yes. Market-rate, affordable housing and HOA properties run on one platform, and affordable properties run on Affordable Housing at $5/unit/month, one line whatever programs they carry.
How does switching from our current system work?
How does switching from our current system work?
Our team builds your launch plan and helps move your data. ExactExtractor imports the reports your current system already produces, and the onboarding wizard matches your old report columns automatically. See how migration works.
Is there an AI leasing agent for our website?
Is there an AI leasing agent for our website?
Yes. EEva Leasing Agent answers from your property data and live units, books the tour once the visitor confirms (or passes it to your leasing team where online tour hours aren’t set) and hands prospects to your application, for +$2/unit/month. EEva Voice Agent answers leasing calls the same way, at $0.25 a minute.
