Property Management, Simplified

Built by property managers who got tired of systems that make everything harder than it needs to be.

Customized Dashboard

Your Data, Your Way

Stop fighting with your software. Use software built for you from the beginning. Create custom dashboards that show exactly what matters to your team.

See property metrics that matter, not generic widgets

Set access so every role sees only what they need

Format reports your way, not how a programmer decided

Works on any device—because property management doesn’t stop at 5 PM

Permission Management

The Right Access, Zero Mistakes

Create user groups that mirror your org chart. Maintenance sees maintenance. Leasing sees leasing. No one touches the general ledger by accident.

Permissions by role or individual

Adjust access in one click–no support ticket needed

Staff only see what they need to do their jobs

Peace of mind knowing data can’t be deleted by mistake

Maintenance & Facilities

Work Orders That Get Done

A work order system that mirrors how maintenance actually works—not generic templates.

Customize categories, priorities, and visibility

Residents and staff see exactly what’s relevant

Track inventory and purchase orders in one place

Submit from anywhere–phone, tablet, or desktop

Print forms when you need paper trails

Real-time status tracking so nothing disappears

Comprehensive Reporting

Reports That Actually Matter

Over 40 pre-built reports plus flexible filters, exports, and automated delivery.

Rent roll formatted for owners

Work orders by property, vendor, or timeframe

Late fees that calculate correctly

Automated daily reports delivered by email

Export to Excel, PDF, or CSV

Accessible anywhere—not just the office computer

One Portal.
Zero Headaches.

Book a Demo

ExactEstate makes every interaction simpler, faster, and actually documented.

For Your Team: 75% less time on phone calls and data entry
For Your Residents: A portal they can actually figure out
For Your Business: Higher collections, better retention, fewer headache

Automated Digital Reminders

Never Miss Another Deadline

Set reminders for compliance, inspections, lease renewals, and more. Access from anywhere, get notified before things slip.

Certification deadlines flagged before they’re late

Inspection schedules that stay on track

Lease renewals tracked automatically

Custom reminders for your unique needs

Task Management

Clear Ownership. No Guesswork.

Assign, track, and complete tasks without sticky notes or endless email chains.

Assign tasks with clear ownership and deadlines

Add comments directly in the task thread

Set meaningful priorities

Track completion without micromanaging

One view of everything—no more “did you handle that?”

Appointment Scheduler

Showings Without the Chaos

Schedule showings, sync calendars, and track results—all in one place.

Connect with Apartments.com for seamless scheduling

Sync with Google Calendar or Outlook

Track outcomes: no-shows, cancellations, conversions

No more double-bookings

Marketing Integration

Leads That Don’t Get Lost

All your leads in one dashboard, from every source. Easy to connect, easy to manage.

Consolidate leads from every channel

Filter, sort, and track without IT help

Connect existing tools in minutes

API for web forms that works reliably

Conversion tracking that shows what’s working

Custom Websites That Generate Leads

Built for Leasing, Not Just Looks

Fast, SEO-friendly websites that sync with your ExactEstate data.

Hosting included–no IT overhead

Syncs automatically when units become available

Mobile-friendly and modern by default

Shows up in search results

Fully integrated with your PMS

Ready to Escape Antiquated Software?

ExactEstate helps property managers cut the clicks, cut the costs, and get back to what matters: their properties and residents