Leasing · Marketing
One leasing pipeline, with the source of every inquiry.
Bring website and listing inquiries into one leasing pipeline, with the source and next follow-up visible to the team.
One lead pipeline
PROPERTY OPERATIONS
Property management tools that keep the whole property moving.
One household history holds the balance, lease, messages, maintenance and next step. Your staff finish the work in ExactEstate instead of hunting through separate systems.
Fewer handoffs lost. More work finished.
See what needs to be done the moment you sign in.
Sign in and the day’s work is waiting: applications, vacancies, resident balances, overdue tasks and maintenance. Each item opens the record that needs action, and staff reach open work orders from the home screen in a median of 27 seconds.
No more checking three apps to build a to-do list. Your team starts with what needs attention and goes straight to the list behind it.
One flow from inquiry to lease, payment and repair.
A prospect becomes an applicant, then a resident, then a renewal or a move-out. ExactEstate keeps one household record through every step, so staff never rebuild the household in another system.
Leasing and applications
Prospects, applications, waitlists and preleasing move through one pipeline, and TenantAlert or Western Verify screening results attach to the application.
Properties and units
Rent, status and history live on each unit. Leasing, accounting and reporting all read the same numbers.
Work orders
Every work order runs from the resident’s request to close, with staff or vendor assignment, bids and chargebacks, and the whole team can see its status.
Tasks and approvals
Every task and approval carries a status and an owner. The team sees what is late without a status meeting.
Payments and autopay
Residents pay online or set up autopay with integrated payments. Each payment posts to the resident ledger and the general ledger at the same time.
Leases and e-signature
Send leases and documents for signature with ExactSign, built in. Already use DocuSign? That works too.
Never hunt for the resident details behind a request.
Open the household or unit and see the related lease, payments, messages and maintenance history. No piecing together the story from different systems.
Staff act on the full history instead of rebuilding it from memory.
Keep tasks, approvals and deadlines in sight.
Tasks, approvals, make-ready and work orders each carry an owner, status and due date, so nothing lives on a sticky note or spreadsheet.
The team sees what is theirs, what is waiting on someone else and what is overdue at a glance. EEva Portfolio Intelligence queues many of them for you, such as a unit walk 45 days before an annual inspection or a re-inspection once a violation’s cure date passes.
Keep messages beside the work they’re about.
Email, SMS and the after-hours calls EEva answers all land on the resident's record, not in one staffer's personal inbox or voicemail.
Whoever opens the file reads the whole history in order.
Ask EEva instead of digging through menus.
Ask a question in plain English. EEva answers from your live data and links to the records behind the answer. See what else EEva does.
EEva Portfolio Intelligence is +$2/unit/month (see pricing).
See all your properties without changing platforms.
Staff reach the vacant-unit list in a median of 24 seconds because the portfolio dashboards read the site team’s live data, not yesterday’s export.
EEva Portfolio Intelligence puts its risk signals on the same screens, so the warning sits next to the work.
Property management tools: the questions teams ask.
What do ExactEstate’s property management tools cover?
What do ExactEstate’s property management tools cover?
Leasing and applications, resident and unit records, work orders, staff tasks, online payments, e-signature, email and SMS, and accounting, all on one record for each property, unit and household.
How are work orders and vendors handled?
How are work orders and vendors handled?
Work orders move through a status lifecycle with staff or vendor assignment, bids and chargebacks. Vendors have their own portal for the orders assigned to them.
Can residents pay rent and request maintenance online?
Can residents pay rent and request maintenance online?
Yes. Residents pay online or on autopay through the resident portal, and their maintenance requests become work orders on the same household and unit record.
Is it only for affordable housing?
Is it only for affordable housing?
No. ExactEstate is affordable-first, not affordable-only. Conventional multifamily and HOA properties run on the same platform at the Core price; properties in affordable programs add the Affordable Housing module. For day-to-day ideas, browse our multifamily management articles.
How do staff sign in, and what can each person see?
How do staff sign in, and what can each person see?
Staff sign in with Google or Microsoft Entra ID or with passkeys, and TOTP multi-factor authentication is available. Role-based permissions decide what each person can see and do.
What does it cost?
What does it cost?
ExactEstate Core is $3 per unit per month, with a $300 monthly minimum. Affordable Housing and EEva capabilities are optional add-ons. See pricing.
