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SECTION 8 COMPLIANCE SOFTWARE

Section 8 compliance without the paperwork pile-up.

Project-based Section 8 files the HUD-50059 through TRACS. Public housing, HCV and PBV file the HUD-50058 through IMS/PIC. ExactEstate runs each workflow with its own checks, on one connected household, certification and accounting record.

See the Section 8 workflow

Choose your portfolio type to see the most relevant examples.

Section 8 certification in ExactEstate: a HUD-50058 annual reexamination and a HUD-50059 annual recertification with its rent calculation, side by side.

Spend less time on 50059s and 50058s.

HUD's own burden estimate is 30 minutes per 50059; ExactEstate builds it from the household record and residents e-sign from their phone.

The cost is not the program itself. It is the manual work behind it: re-keying income certifications by hand, chasing recertification signatures and reconciling voucher payments against records in three different spreadsheets.

Every hour spent on that work is an hour not spent on lease-up, resident retention or inspection prep.

ExactEstate takes that work off the desk: HUD income limits load on their own, the form fills from the household record and the signature comes back from the resident’s phone.

The Section 8 paperwork load in one view: the recertification queue, certifications awaiting review, AUR/NAUR income checks and the HUD submission queue.

What changes for your team

Minutes of paperwork become seconds.

Published government and industry benchmarks, next to the same work in ExactEstate.

Reply to a leasing inquiry

Industry average: 11.8 hours

0.26 sec, 24/7

EEva starts answering out loud almost instantly, day or night.

EliseAI mystery shop

Leasing calls

Up to 54% of calls missed

Answered 24/7

EEva Voice Agent picks up the call your team can't, so a prospect never lands in voicemail.

LeaseHawk customer data

Maintenance calls

Average repair: 6.13 days

Work order on the call

EEva Voice Agent opens the work order while the resident is still on the line.

Property Meld benchmark

ExactEstate times are typical (median) results from real use; certification times cover generating the certification. An empty unit costs about $50 a day in rent (U.S. Census median rent).

Build forms from the information you already collected.

Keep HUD income limits current automatically.

HUD income limits load every week from HUD's published data, so each certification is calculated against current limits without anyone typing them in. Staff can also import them on demand.

See the enrolled programs in one dashboard.

Each property sees only the forms and actions for the programs it is enrolled in. A layered LIHTC and Section 8 unit shows its TIC and its 50059 on the same row.

Track reasonable accommodation requests and decisions.

A Fair Housing Act, Section 504 or ADA accommodation request is tracked from intake to decision inside the compliance record. Health information stays restricted, and every step leaves an audit trail.

Message residents and send documents for signature.

Residents sign recertification paperwork from their phone with ExactSign, the built-in e-signature. With two-way texting on, they reply the same way, so the file never waits on an office visit.

Ask EEva for help inside the workflow.

EEva shows each compliance finding on the file with the rule behind it, and answers how-to questions inside ExactEstate. A manager still approves every certification.

A HUD-50059 built from the household record, from the annual recertification and rent calculation to the owner certification submitted to TRACS.

ALSO IN EXACTESTATE

Compliance · Residents

Start outreach 120 days before recertification.

Start every certification with time to gather documents: the first notice goes out 120 days before the anniversary, with follow-ups at 90, 60 and 30 days.

120-day first recertification notice

Source: HUD Handbook 4350.3 REV-1, chapter 7

Residents · Compliance

Let residents submit documents before staff begin reviewing.

Residents enter wages, assets, benefits and expenses in the portal, so your team starts each certification with the information already in hand.

Income and asset self-certification

Source: HUD PD&R Admin Fee Study

Compliance

See missing documents before certification.

Review document checks alongside the program requirements, and see what still needs attention before certification.

Two-layer document compliance

Residents · Compliance · AI

Review document concerns before approving the file.

EEva Vision flags documents that look altered and EEva Verify adds bank-verified income, so your reviewer sees every screening signal in one place.

EEva Vision document check

Leasing · Compliance · AI

See identity, income and document checks in one place.

Review identity, selfie match, verified income and document checks in one packet, with every concern laid out for your reviewer to decide.

EEva Verify

Compliance · Maintenance

Track NSPIRE corrections on the right deadlines.

Keep deficiencies from slipping past their correction dates. Track the assigned NSPIRE severity and deadline on each open item, including the 24-hour deadline for life-threatening deficiencies.

Settable NSPIRE correction deadlines

Source: 24 CFR 5.711

Compliance · Leasing

Manage waitlists with clear rules and a reviewable history.

Preferences first, then the date and time each application arrived, with documented preference policies on NAHASDA/IHBG properties and a logged entry every time the top of the list shifts, so a reviewer can see why each applicant sits where they do.

Waitlist ranking

Source: “The goal of the annotation is to provide an auditable record of applicant additions, selections, withdrawals, and rejections.” HUD Handbook 4350.3 REV-1, ch. 4, §4-18

Compliance

See admission results by income tier for HUD review.

See the income mix behind your targeting percentages. Review admissions and income tiers property by property before the next compliance check.

Income Targeting Log

Accounting · Compliance

See how a subsidy adjustment affects the ledger.

A retroactive subsidy change should not leave a resident with the wrong balance. Preview the monthly adjustment before posting the corrected entries to the ledger.

Retroactive subsidy reallocation

Source: 24 CFR 982.516

Compliance

Find the compliance forms tied to your property.

Start with the forms that belong to your property instead of searching a shared drive. Review suggested HUD, LIHTC and state forms, preview the set and download the package.

Compliance document library

Catch missing records before someone presses Submit.

EEva checks the file for missing information and walks through its filing steps before submission day.

Example — sample data

You ask

Is Cedar Square's (sample) Section 8 HAP contract in force?

EEva

Yes. HAP contract 2 (sample) is in force for 80 units from January 1, 2022 to December 31, 2041. HAP contract 1 (sample) ended December 31, 2021.

Record it cites: Cedar Square (sample) — compliance profile: HAP contracts

Sign up once with your name, work email, company and unit count to explore the EEva sample demos.

Hear EEva’s voice

These examples use sample properties and households. The public EEva demo does not access customer records.

TRACS and PIC submissions in ExactEstate: 50059s and 50059-As sent to TRACS, 50058s sent to PIC, and each form’s status from generated to accepted.

PROGRAM FORMS · AFFORDABLE HOUSING MODULE

Get recertifications signed from the resident’s phone.

Send the 50059, lease renewals and recertification notices for e-signature straight from the household record. Residents and staff sign on mobile.

Get answers to your Section 8 workflow questions.

What is Section 8 compliance software?

Section 8 compliance software handles the administrative side of Section 8 units: income certifications, HUD forms and recertification tracking, so your team spends less time on paperwork.

How does software help with Section 8 income certifications?

It syncs current HUD income limits automatically, flags certifications that are coming due, and keeps verification documents with the certification for audits, so less is keyed by hand.

What's the difference between PIC and TRACS submissions?

PIC and TRACS are both HUD submission systems, but they apply to different program types and reporting requirements. ExactEstate sends 50059s to TRACS and builds PIC-validated 50058 files for IMS/PIC, filing them for you where your agency turns automated filing on, so each record follows its own path.

Can property management software auto-sync HUD income limits?

Yes. ExactEstate loads HUD income limits automatically each week and can import them on demand.

Does ExactEstate support Section 8 voucher processing?

Yes. HUD-50059 and 50059-A with TRACS over iMAX, the monthly HUD-52670 HAP voucher sent to HUD electronically, HUD-50058 files for PIC, two-way SMS, ExactSign e-signature and recertification workflows, all in one platform.

EEVA PORTFOLIO INTELLIGENCE

Let the next recertification start before it’s urgent.

Reminders, document requests and follow-ups run on schedule for every 50059 and 50058 household. Your team makes the decisions, and Inspection Ready brings the checklist, open deficiencies and related work orders together 45 days before each annual unit inspection.

Start every Section 8 recertification at 120 days.

Recert on Rails sends each household its notices and document requests by email and text at 120, 90, 60 and 30 days, reviews the verifications that come back, drafts the 50059 or 50058 and books the interview. Your staff sign it off.

See the workflowAffordable housing compliance

Close overdue certifications before a review finds them.

Every morning, Audit Ready finds missing and expired evidence and overdue certifications in each household file, sends the household a document request and gives staff a task to close the gap, then helps assemble the review packet.

See the workflowAudit readiness checker

Act on new HUD income limits property by property.

When published guidance or values change, such as new HUD income limits, Rule Change Response shows which workflows and household files are affected and what the change could mean, and gives each affected property a task to review them and queue any notices. You approve each change before it takes effect.

See the workflowHOTMA assessment

Put every flagged document in front of a person.

When an application comes in, Screening Shield checks every document for signs of tampering, adds bank-verified income where it is available and puts any concerns in one packet, with the reasons, for staff to review. It never contacts the applicant and never approves or denies anyone.

See the workflowResident management

SECTION 8 IN EXACTESTATE

Use the right HUD form for the assistance program.

Project-based 50059s go to TRACS over iMAX, and public housing agency 50058s go to PIC. Both are built from one household record, and the HUD Multifamily compliance checks run before anything is sent.

  • Project-based Section 8: HUD-50059

    ExactEstate sends the HUD-50059 MAT file over iMAX to the property mailbox for the Contract Administrator or HUD, then reads the result files back.

  • Public housing and vouchers: HUD-50058

    ExactEstate builds the HUD-50058 PIC file. Staff upload it at HUD Secure Systems, or the agency switches on assisted upload.

  • Monthly voucher forms

    Monthly HUD-52670 vouchers go to HUD as native TRACS 202D files over iMAX, generated from the same numbers as your certifications, or through ShofCorp if that’s how you file today. A PDF copy is always on hand.

Alongside your agency’s finance system

  • ExactEstate covers the HUD-50058 and the HAP calculation; landlord HAP payments, portability billing and payment-standard schedules stay in your agency’s finance system.

Moving from your current system

Bring the exports from your current system: households, balances and certification history. The setup wizard maps the columns, checks the data and shows what is ready for launch.

We plan the move, load your 50059 and 50058 history and train your team. After launch, EEva answers how-to questions inside ExactEstate.

Book a Section 8 demo

Core starts at $3 per unit per month, with a $300 monthly minimum. Affordable Housing adds $2 per unit per month.

Compare with Yardi BreezeSee pricing

CUSTOMER RESULTS

See what customers gained after switching.

NuRock reports about 70% less compliance work after moving to ExactEstate. Give the product a 50059 or 50058 task and find out what your team can stop doing twice.

NuRock Companies

About 70%less compliance time

NuRock got time back without adding staff: the company reports about 70% less compliance work across a 500-unit portfolio segment, and move-ins dropping from 15 minutes to five.

“Even though the workload is the same... I feel like I have more time just by using ExactEstate.”Juan Carlos Valain, President, NuRock Management Group

Read the NuRock case study

Heritage McDonough

75% lowermerchant fees, plus 30–40% less admin time after a 72-hour launch

After a 72-hour launch, Heritage McDonough reports 30–40% less administrative time and a 75% cut in merchant fees. See what changed behind the numbers.

“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”Dayana Belen, Property Manager, Heritage McDonough

Read the Heritage McDonough story

Hocking View Apartments

$10,000+saved per year

Hocking View Apartments reports saving more than $10,000 a year after switching to ExactEstate. Read what changed after the switch.

“The customer service is outstanding… ExactEstate is a customizable platform with immediate responses. They’ve truly delivered for us.”Joe Gieringer, Owner, Hocking View Apartments

See customer results

PLAN YOUR MOVE

Know the price and how to get started.

Core plus Affordable Housing runs Section 8 certification for $5 per unit per month. EEva capabilities are optional add-ons.

$3 / unit

ExactEstate Core, per unit per month, with a $300 monthly minimum. Add only the modules you use.

Plan your launch

Before go-live we line up your 50059 and 50058 history, matched balances, staff access and training. Our team runs the launch with you, not just the account setup.

Get help moving your data

Bring the reports your current system exports. ExactExtractor maps the familiar columns and flags uncertain matches for staff review before anything is imported.

Build your planBook a demo

Show us the Section 8 file that slows your team down.

See your Section 8 file in ExactEstate