Compliance
See missing documents before certification.
Review document checks alongside the program requirements, and see what still needs attention before certification.
Two-layer document compliance
AFFORDABLE HOUSING COMPLIANCE SOFTWARE
One system for affordable housing compliance.
LIHTC TIC. HUD-50059/TRACS. HUD-50058/IMS-PIC. USDA RD 3560-8/MINC. Tribal NAHASDA/IHBG. Every program has its own rules and documents; ExactEstate keeps the work connected to the same household and property records.
One connected household. Different programs, different requirements.
Every supported housing program has a place here.
One household record carries LIHTC TICs, HUD Multifamily 50059s, public housing and vouchers 50058s, USDA RD 3560-8/MINC and Tribal / NAHASDA / IHBG worksheets. Each keeps its own form and rules, and the household record underneath stays the same.
Follow any program above to see what it requires. Choosing a LIHTC system? Start with the LIHTC software buyer guide.
Keep the household together without mixing the rules.
When one property carries more than one program, each program keeps its own requirements. The form, deadline, rent and documents follow that program’s rules, not a generic checklist.
Each program then reads that record by its own rulebook: LIHTC on IRC Section 42, HUD Multifamily and project-based Section 8 on Handbook 4350.3 as HOTMA revises it, a public housing agency on the 50058, and USDA Rural Development on its own forms and calendar.
Prepare the TIC, 50059, 50058, RD 3560-8 and IHBG worksheet.
Pick the form the property needs, prepare it from records you already keep and follow it through approval and filing.
TIC
The LIHTC Tenant Income Certification, checked against the 140 percent rule when a recertification is approved, on the state TIC form for the states live today: Alaska, Florida, Georgia, Maryland, New York and Texas.
HUD-50058
Public housing and voucher households, validated for PIC and downloaded for your staff to upload to IMS/PIC — or filed through HUD Secure Systems where the agency switches automated filing on.
HUD-50059
The Multifamily certification and its 50059-A partial certifications (move-out, termination, unit transfer, gross rent change), sent as TRACS MAT files over iMAX to the Contract Administrator.
RD 3560-8 and MINC
The USDA form as a PDF and the MINC XML, validated against the USDA schema; your staff upload it and the outcome is recorded.
NAHASDA / IHBG — Tribal housing (TDHEs and IHAs)
Prepare Tribal IHBG worksheets from the housing entity’s approved income definitions and rent policy, with supporting records retained separately from Public Housing 50058 reporting.
Catch the missing requirement before it holds up the file.
Readiness, blockers and conflicts show from intake, so a certification that can't proceed says why before anyone starts it, not when the file bounces.
Income is checked against HUD and MTSP limits imported from HUD, and HOTMA changes apply per property from its adoption date.
The follow-up runs on schedule: Recert on Rails starts each recertification 120 days out, Audit Ready chases past-due certifications, Rule Change Response acts on new HUD income limits and Inspection Ready brings the checklist and open deficiencies together 45 days before each annual unit inspection.
Know when changing guidance affects your workflow.
ExactEstate monitors HUD and Rural Development sources and logs each relevant change with its source, so a new notice reaches your team before it reaches your next file.
The right person reads each change sooner, and any configuration change stays your team’s call.
Turn inspection findings into work your team can finish.
From an inspection, staff open a work order already pointed at that unit, so no finding is retyped into a separate maintenance system.
The unit's inspections and its work orders sit on the same unit record.
Ask what’s due. See the underlying records.
Ask EEva in plain English and she answers from your live data, linking each answer to its rows, instead of waiting on a report.
Add EEva Compliance Intelligence, inside ExactEstate or beside your current system, and she explains each property's compliance path from its programs, blockers and unknowns, citing the source. The example below uses a sample property.
