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Keep Your HOA & community Running Smoothly

Designed by HOA professionals, for HOA professionals

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ExactEstate designed software to ensure every essential task takes three clicks or less. That means faster operations, better communication, and happier communities.
Resident ledger showing balance total $0.00, next billing date 10/15/2025, subsidies and charges all at $0.00, and transaction details for Unit 1 Daniel Gonzalez including dates, statuses, descriptions, payments, and balances.

Built for Every HOA, Big or Small

ExactEstate adapts to your community’s needs–not the other way around.

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One Platform, All Communities
Manage single-family, condo, and townhome associations without juggling multiple systems.
Board-Ready Permissions
Give board members, staff, and committees access to exactly what they need.
Plan the Systems Around Your HOA
Accounting systems and third-party services connect seamlessly.
Your Governing Documents, Your Rules
Configure workflows for approvals, violations, and communications that match your CCRs.
Scales Without Headaches
Grow from self-managed neighborhoods to large, professionally managed portfolios without switching platforms.
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Clear Workflows for Common HOA Tasks

Evaluate common HOA tasks with your own requirements and confirm roles, approvals, records, and handoffs. For related guidance, reviewproperty accounting software.
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Centralized Document Management

  • Store governing documents, meeting minutes, and agreements in one searchable location.
  • Control access with customizable permissions.
  • Eliminate paper copies while maintaining secure digital access.
  • Find anything instantly with universal search.
Woman in professional attire holding documents and smiling while talking to a man and woman in a casual setting.

Community Communication and Engagement

  • Owner Portal that residents actually use for announcements, payments, and requests.
  • Targeted communications that reach inboxes.
  • Amenity scheduling that prevents double-bookings.
  • Electronic voting and surveys that boost participation.
Person using a stylus on a tablet screen held in one hand.

Simplified Accounting and Payments

  • Track assessments, expenses, and budgets with HOA-specific accounting tools.
  • Generate professional homeowner statements.
  • Process payments with the lowest fees in the industry.
  • Create clear financial reports boards actually understand.
Smiling real estate agent showing a contract to a couple sitting at a table with a laptop and glasses of water.

Violation Enforcement That Works

  • Organized dashboard for tracking and resolving cases.
  • Customizable templates for consistent notices.
  • Automated reminders that keep enforcement moving.
  • Photo documentation for compliance and legal protection.
Person in business attire analyzing bar charts on a tablet with a pen, notebook, and calculator on the desk.

Maintenance Without the Chaos

  • Homeowners submit requests through the Owner Portal.
  • Capture project bids, assign tasks to vendors and track completion.
  • Schedule recurring and seasonal maintenance.
  • Monitor costs to show exactly where dollars go.

Dashboards That Show What Matters

HOA metrics you can view instantly:
Assessment collection and delinquency rates.
Violation status and compliance trends.
Maintenance priorities and vendor performance
Amenity usage and community engagement stats.
Dashboard showing Resident Renewals with bar charts, Collections Data with 6,21 payments from 08/29/2025 to 09/17/2025, and Application Status indicating 2 approvals this month.
Software interface showing a sidebar menu with options like User Guide, Accounting, Residents, and Tasks; a ledger view for Unit 11 John Drakes with date posted, user Jenny Jones, and status details.

One Price. No Surprises.

Competitors charge extra for essentials–we don’t.
Review processing rates, settlement timing, markup, and resident fees in writing.
All features included from day one–no upsells.
Transparent pricing based on your community size.
Regular enhancements at no extra cost.

Support From People Who Understand HOAs

U.S.-based support that answers when you call.
Personalized training and onboarding.
Dedicated customer success manager.
Updates based on real HOA manager feedback.
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How We’re Different from Other Platforms

Payment Processing Terms
Universal Search That Actually Finds Things
U.S.-Based Support that answers when you call
Frequent compliance-driven enhancements
Powerful Accounting Suite
TRACS integration
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Get Up and Running in Days

Skip the long, painful implementations.
Bring an anonymized HOA scenario and review data setup, accounting, resident communication, maintenance, and reporting workflows.