Keep Your HOA & community Running Smoothly
Designed by HOA professionals, for HOA professionals
ExactEstate designed software to ensure every essential task takes three clicks or less. That means faster operations, better communication, and happier communities.
Built for Every HOA, Big or Small
ExactEstate adapts to your community’s needs–not the other way around.
One Platform, All Communities
Manage single-family, condo, and townhome associations without juggling multiple systems.
Board-Ready Permissions
Give board members, staff, and committees access to exactly what they need.
Integrates With What You Already Use
Accounting systems and third-party services connect seamlessly.
Your Governing Documents, Your Rules
Configure workflows for approvals, violations, and communications that match your CCRs.
Scales Without Headaches
Grow from self-managed neighborhoods to large, professionally managed portfolios without switching platforms.
The 3-Click Advantage
Every click wastes time. ExactEstate keeps tasks fast, intuitive, and frustration-free.
Centralized Document Management
- Store governing documents, meeting minutes, and agreements in one searchable location.
- Control access with customizable permissions.
- Eliminate paper copies while maintaining secure digital access.
- Find anything instantly with universal search.
Community Communication and Engagement
- Owner Portal that residents actually use for announcements, payments, and requests.
- Targeted communications that reach inboxes.
- Amenity scheduling that prevents double-bookings.
- Electronic voting and surveys that boost participation.
Simplified Accounting and Payments
- Track assessments, expenses, and budgets with HOA-specific accounting tools.
- Generate professional homeowner statements.
- Process payments with the lowest fees in the industry.
- Create clear financial reports boards actually understand.
Violation Enforcement That Works
- Organized dashboard for tracking and resolving cases.
- Customizable templates for consistent notices.
- Automated reminders that keep enforcement moving.
- Photo documentation for compliance and legal protection.
Maintenance Without the Chaos
- Homeowners submit requests through the Owner Portal.
- Capture project bids, assign tasks to vendors and track completion.
- Schedule recurring and seasonal maintenance.
- Monitor costs to show exactly where dollars go.
Real Results from Real Managers
“ExactEstate is very user friendly and simplified software. I love the Property Dashboard that shows the summary list in one page - easy to find info at a glance. Customer feedback is taken seriously and issues get fixed fast.”
Maggie N.
ACCOUNTANT
“Exact Estate is very user friendly and efficient. They have provided superb customer service and are always so helpful. If I am struggling it's usually from user error. I definitely am enjoying the simplicity of it all!”
Christina M.
PROPERTY MANAGER
“I love the application dashboard. It makes our lives much easier. The pre-move out inspection feature is great. The software is very user friendly and easy to navigate. You can assign tasks and reminders of what needs to be completed.”
Brandi B.
MANAGEMENT
Dashboards That Show What Matters
HOA metrics you can view instantly:
Assessment collection and delinquency rates.
Violation status and compliance trends.
Maintenance priorities and vendor performance
Amenity usage and community engagement stats.
One Price. No Surprises.
Competitors charge extra for essentials–we don’t.
Lowest payment processing fees in the industry.
All features included from day one–no upsells.
Transparent pricing based on your community size.
Regular enhancements at no extra cost.
Support From People Who Understand HOAs
U.S.-based support that answers when you call.
Personalized training and onboarding.
Dedicated customer success manager.
Updates based on real HOA manager feedback.
How We’re Different from Other Platforms
Lowest Payment Processing Fees
Universal Search That Actually Finds Things
U.S.-Based Support that answers when you call
Frequent Enhancements from HOA Experts
Powerful Accounting Suite
Intuitive Owner Portal