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ExactEstate — Property Management Software

It's Not What
You Make.
It's What You Keep.

7 places your current software quietly drains revenue and how to stop it. For related guidance, review property management software cost calculator.

Calculate My Savings →Book a Demo
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How Much Is Your Software Actually Costing You?

300 units
40%
3.20%
12 hrs / week
Now
With ExactEstate
CC / debit processing (annual)
$0
$0
ACH processing (annual)
$0
$0
Compliance staff time
$0
Automated
You're leaving on the table annually
$0
ExactEstate cuts all three. Significantly. Compare current payment-processing terms, resident fees, settlement timing, compliance workflows, and implementation scope in writing.
See It In Action →
Seven
Wayssoftware drains what you earn
01
Occupancy & Leads
Every vacant day costs money. Most software makes filling units harder.

Leads scatter across Apartments.com, RentPath, walk-ins, and your own site with no central view. ExactEstate captures every lead source into one pipeline, tracks every interaction, and converts prospects to applicants with pre-populated data.

Centralized lead tracking. Automatic prospect-to-application conversion. Zero duplicate data entry.
Explore Blended Occupancy
02
Tenant Screening
One bad approval costs more than a year of software fees.

ExactEstate runs 9 screening types — credit, criminal, eviction, OFAC, SSN verification — in one click from inside the application record. TIC forms pre-fill from application data automatically.

9 screening types. One click. TIC forms auto-populated from application data.
Compare Tenant Screening
03
Payment Processing
At 3.2%, you're donating tens of thousands a year to your payment processor.

Payment-processing cost depends on payment mix, card and ACH terms, resident fees, and settlement structure. Compare the current written terms for your portfolio before estimating savings.

See the Processing Cost Breakdown
04
Maintenance & Communications
A delayed maintenance response shows up in your REAC score.

Residents submit through the portal. Staff get notified and assigned. Vendors bid. The lifecycle is tracked with before/after photos for audit documentation.

Automatic work order creation from inspection failures. Days-open tracking for HUD maintenance response requirements.
Explore Maintenance Tracking
05
Compliance & Income Certification
One missed recertification can put your tax credits at risk.

ExactEstate sends automated notices at 120, 90, 60, and 30 days. TIC forms generate as compliance-ready PDFs in seconds. DocuSign is built in. HOTMA-compliant. TRACS integrated.

Certifications that used to take 45 minutes now take under 10. Recertification notices go out automatically.
See Compliance Automation
06
Document Management
One wrong template costs more in cleanup than a year of software.

Dynamic field merging auto-populates 9 pre-built compliance templates. DocuSign is embedded. Every document send is logged for audit trail. System template sync means regulatory changes roll out instantly.

Complete audit trail on every document. Residents sign digitally — no office appointment needed.
Explore Digital Document Workflows
07
Reporting & Time
If your staff is building reports in Excel, you're paying accountant rates for spreadsheet work.

93 pre-built reports. Drill down from any line item to the source journal entry. Custom report builder requires zero developer involvement. Batch export across all properties in one operation.

93 reports. One-click drill-down to source transactions. Batch export across every property simultaneously.
Explore Affordable Housing Reporting

Technology That Works The Way You Do

Built by Property Managers

Designed by industry veterans who've filed compliance forms, handled maintenance requests, and walked units themselves.

Workflow Design Target

Test representative tasks in a demo and document the actual steps, controls, and exception paths.

Guided Implementation

Plan migration, validation, training, and go-live around your portfolio scope and readiness.

We'll handle the setup, train your team, and be there every step of the way.
You focus on running your properties — we'll make sure the software never gets in your way.

Don't Take Our Word For It.

"[ExactEstate] would do everything in their power to make sure we got what we wanted. And that has truly been the case with everything we've asked them for."

— Becky Lively, President, NuRock Management
Ready to Stop the Leaks?

Life Is Too Short
To Hate Your Software.

Built by property managers. For property managers.
One written proposal, documented scope, and a guided implementation plan.

Book a DemoCalculate My Savings
Prove the Fit With Your Workflows.