We know how regulatory changes like HOTMA impact your daily operations. As property management software built by industry veterans, we track these updates closely because they affect how you work every single day.

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Here's what the latest updates actually mean for your properties as of early 2026.

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The Extension Everyone's Talking About

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HUD has done it again. Housing Notice H-2025-07, issued in December 2025, pushed the multifamily HOTMA compliance date out to January 1, 2027. This extends the deadline for full implementation of Sections 102 and 104.

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The pattern tells a story. The original compliance date was January 1, 2025. Then it moved to 2026. Now we're looking at 2027.

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Multiple extensions signal the administrative complexity housing providers face. HUD's own systems, like TRACS 203A, are still catching up. The extension gives everyone more time, but it also validates why properties need to track software updates closely.

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Before you start celebrating, let's talk about what this really means for those of us managing properties in the real world.

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The Fine Print You Can't Ignore

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Yes, the full HOTMA compliance date moved. Your paperwork expectations did not.

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HUD still expects your tenant selection plan (TSP) and EIV policies and procedures to be updated for HOTMA. Reviewers are already looking for that language during MORs and other reviews.

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Earlier guidance required owners to update their TSPs and EIV policies in the lead-up to HOTMA. The 2027 extension does not erase that obligation. It just gives you more time before every certification must be fully HOTMA-compliant.

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Bottom line: If you have not updated your tenant selection plan and EIV policies with HOTMA information, you are setting yourself up for findings. The deadline extension should not be confused with a documentation free-for-all.

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You should still expect reviewers to look closely at tenant selection plans and EIV procedures. They will compare what's written to what you're actually doing on site.

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Already Jumped the Gun on HOTMA? Read This

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If you're one of the properties that started implementing pieces of HOTMA early, you're not alone. Some properties changed medical deductions, adjusted asset rules, or started using new income calculations.

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Here's the issue we're seeing everywhere:

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Properties implement parts of HOTMA in practice, but never update their TSP and written procedures.

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The files show HOTMA logic, but there's nothing in the policy to back it up.

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If you've made any changes to implement any part of HOTMA, you need those changes documented in your tenant selection plan and aligned procedures. No exceptions. If it's not in your TSP or policies but appears in your files, expect a finding.

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Your resident files also need to tell the story. Clearly show which parts of HOTMA you're using. Tie those practices back to HUD guidance and effective dates so reviewers can see what you're doing and why.

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Don't be the property scrambling during a review to explain HOTMA-style processing with pre-HOTMA documentation.

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HUD's In Transition (Still)

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HUD's Multifamily Office is in a continuing transition phase with HOTMA. Multiple extensions, layered guidance, and updated notices create a complex landscape.

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Use this time to stay in touch with your HUD Project Manager/ED or Contract Administrator when you have questions about partial implementation, findings, or timing.

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HUD and industry groups have published contact lists and resource pages. Use them rather than guessing your way through HOTMA decisions. The extension is breathing room, not a pause button.

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The Forms Situation (Still Messy), But VAWA Is Ahead

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HOTMA still suffers from a forms gap in some areas, hindering full, clean implementation. Some key documents, like revised leases and certain certification tool,s are still catching up to the rule.

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The good news: VAWA forms are now updated and live.

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HUD has released updated VAWA forms that now expire January 31, 2028:

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• HUD 5380: Notice of Occupancy Rights under the Violence Against Women Act
• HUD 5381: Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking
• HUD 5382: Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (revised)
• HUD 5383: Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking
• HUD 5384: VAWA Emergency Transfer Data Collection Form (new)

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Operationally:

For move-ins: Provide Forms 5380 and 5382 to new residents, in accordance with HUD guidance. For rejections/adverse actions: Include 5380 and 5382 with your rejection letters where VAWA applies.

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If your VAWA forms don't show a January 31, 2028, expiration date, you're not using the latest versions. These updated forms have clearer language, stronger confidentiality protections, and new data-collection pieces that align with recent VAWA updates. HUD expects you to be using these updated VAWA forms now, in parallel with your path toward HOTMA's January 1, 2027, implementation date.

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COLA Updates: Still Not Optional

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Properties are still running into issues with cost-of-living adjustments (COLAs). Some owners delay or skip updating income when Social Security announces the new COLA.

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HOTMA at least gave us something helpful here:

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Once Social Security announces the COLA, owners can use it to project income for residents receiving Social Security or SSI. This typically happens in October, which lines up well with your 120-day notice and recertification cycles.

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For 2025, the Social Security COLA is 2.5%. That factor must be included when you calculate income for affected residents. The requirement to use the announced COLA is reflected in HUD's HOTMA implementation materials and complements the handbook rules on income projections.

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If you're not applying the COLA as soon as you're allowed to, you're increasing the risk of incorrect tenant rent and subsidy calculations.

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What This New Extension Really Means

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The move to a January 1, 2027, compliance date is a gift. But only if you use it wisely.

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Use this time to:

• Update and align your tenant selection plan and EIV policies with HOTMA (if you haven't already)
• Document any HOTMA practices you've already started using so your policies and files match your day-to-day operations
• Make sure your COLA calculations (including the 2.5% 2025 COLA) are current and correctly applied
• Implement and operationalize the updated VAWA forms with the January 31, 2028, expiration date

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We'll continue tracking HUD's HOTMA guidance and extensions and translate them into practical steps for busy on-site teams.

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Your HOTMA Prep Checklist (Now Through January 1, 2027)

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Here's a concise, operator-friendly checklist you can use for HOTMA prep between now and January 1, 2027.

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1. Policy and Plan Updates

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• Update Tenant Selection Plan (TSP) with all HOTMA income/asset rules you plan to use, and remove any asset-based occupancy restrictions not allowed under HOTMA
• Update EIV policies and procedures so they match HOTMA verification rules and your actual practice
• Align written procedures for admissions, interim recerts, and annual recerts with HOTMA (Sections 102 and 104)
• Ensure VAWA policies reflect use of the updated HUD 5380-5384 forms (expiring January 31, 2028)

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2. Forms, Leases, and Notices

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• Track HUD's release of final HOTMA-compliant 50059 and related certification forms, then plan to switch once HUD/TRACS allows
• Plan lease changeover: build a schedule to give required lease-modification notices and adopt revised model leases when HUD finalizes them
• Begin using updated HUD-9887/9887-A Tenant Consent forms and updated "How Your Rent Is Determined" fact sheets when directed by HUD
• Confirm you are using the current VAWA forms 5380, 5381, 5382, 5383, and 5384 with 1/31/2028 expirations for move-ins and adverse actions

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3. Software and Data Readiness

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• Verify your property management software has HOTMA logic built or scheduled (income calculations, asset limits, exclusions, recert thresholds)
• Coordinate with your vendor on timing for TRACS 203A and HOTMA-compliant submissions so certifications effective on/after 1/1/2027 transmit correctly
• Test sample scenarios in a training or QA environment (new move-in, annual, interim, zero income, complex assets) under HOTMA rules
• Create a data-cleanup plan so resident records and income/asset fields are accurate before you flip to HOTMA certifications

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4. Files and Documentation

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• Decide whether you will implement HOTMA early for any properties, and document that decision (by property and effective date)
• If any HOTMA elements are already in use (e.g., new medical rules, COLA handling), ensure they are explicitly written into TSP, EIV policies, and SOPs
• Update file checklists to include HOTMA-specific documentation (e.g., which rule sections were applied, how assets were treated)
• Keep copies of key HUD notices (H 2023-10, H 2025-03, H 2025-07) and relevant state/CA guidance in a central compliance binder

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5. Training and Communication

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• Train site and central-office staff on HOTMA income, asset, and recertification changes, including examples and common error traps
• Provide refresher training right before your planned go-live window (late 2026) and again around January 1, 2027
• Notify residents in advance that their first recertification under HOTMA will use new rules, as HUD and industry guidance recommend
• Coordinate with your CA/HUD contact on any property-specific timing, waivers, or questions about early/partial implementation

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6. Operational Readiness Checks (Q4 2026)

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• Confirm all TSPs, leases, house rules, and EIV procedures on site match the HOTMA version you intend to use as of 1/1/2027
• Validate that your software, forms, and staff workflow can process a full HOTMA-compliant annual certification from start to finish
• Spot-audit a sample of resident files using HOTMA logic to catch training or documentation gaps before the date is mandatory
• Make sure you have a monitoring plan for the first quarter of 2027 to review HOTMA-era certifications and fix issues quickly

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Multifamily vs. PHA Programs: Different Timelines, Different Rules

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For multifamily vs. PHA programs, HOTMA is built on the same statutory sections (102 and 104), but HUD split the details, timelines, and some flexibilities by program type.

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High-level program coverage:

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Multifamily HOTMA guidance (Section 8 PBRA, 202/8, 811 PRAC, etc.) is in Housing Notice H 2023-10 and its updates (including later notices changing the multifamily compliance date).

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PHA programs (public housing and Housing Choice Vouchers, including PBV and some legacy programs) are covered under PIH 2023-27 and subsequent PIH notices (e.g., PIH 2024-38, plus later email/FAQ guidance).

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Key Differences at a Glance

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Compliance timing:

Multifamily compliance date for Sections 102/104 was extended beyond the original 1/1/2025 date by later Housing Notices (now January 1, 2027 for PBRA/202/8/811).

PHAs generally had to establish compliance windows between 1/1/2024 and 1/1/2025 tied to HIP readiness, with HUD later reaffirming a July 1, 2025 date for certain PH/HCV provisions (and separate dates for some voucher-only items).

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Systems:

TRACS and MFH software updates drive when owners can submit HOTMA-compliant 50059 data.

Conversion to the Housing Information Portal (HIP) and PHA software updates drive when PHAs can implement and report under HOTMA.

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Policy documents to update:

Multifamily: Tenant Selection Plan, EIV policies, house rules, and related MFH procedures (plus leases once HUD finalizes HOTMA leases).

PHAs: ACOP, HCV Administrative Plan, PBV policies, related local procedures. PHAs must align them with HOTMA and obtain approval through the Plan process.

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Oversight and findings:

Contract Administrators and HUD MFH staff cite HOTMA issues in MORs and MFH reviews for PBRA/other MFH programs.

HUD PIH and auditors monitor through PHAS, SEMAP, and other PIH oversight mechanisms. HOTMA issues show up in PHA reviews and audits.

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Practical Implications for You

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If you work across both PBRA and PHA clients, the main takeaways are:

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You're dealing with different implementation clocks: one for MFH (to 1/1/2027) and an earlier, more fragmented schedule for PHAs. Policy vehicles differ (TSP/EIV procedures vs. ACOP/admin plan), and each side has its own approval and public-notice process.

Systems are different (TRACS vs. HIP), and drive when each portfolio can actually "flip the switch" for full HOTMA certifications.

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Use the Time Wisely

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The January 1, 2027, extension gives you time. Use it to get your policies, documentation, and systems aligned now.

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Reviewers are already checking for HOTMA language in your TSP and EIV policies. EIV errors account for nearly 50% of all findings. After January 1, 2027, any MORs conducted will identify and record HOTMA-related deficiencies as findings in the report and require corrective action.

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The extension is breathing room. Not permission to wait.

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