Our own general ledger, built in
AP/AR, bank reconciliation, T-12 and statements run from ExactEstate's own double-entry ledger.
EXACTESTATE VS FORTRESS OS
Fortress OS alternative: run the whole property.
An affordable property still has leases, payments, work orders, accounting and reports to finish. When comparing Fortress OS and ExactEstate, follow the household all the way from certification through the ledger—then count the handoffs.
Make the operating workflow the test, not the vendor category.
What Fortress OS covers, and where it hands off to another system.
Certification matters—but the lease, rent charge, payment, support request and financial report must still work after it is approved. The right platform connects those steps without new data entry.
Compare the complete workflow, not the marketing grid.
Follow one layered household end to end. If the team finishes the certification but then has to manually rebuild the balance elsewhere, that handoff belongs in the buying decision.
Two systems for the books
Fortress publishes an operations ledger integrated with Sage Intacct and says it did not build a general ledger of its own.
Source: Fortress OS published material, read 2026-09-10
How ExactEstate answers: ExactEstate keeps its own double-entry general ledger with balanced entries enforced. AP/AR, bank reconciliation, T-12 and the financial statements run from it, with QuickBooks Online and MIP GL as exports.
A long migration window
Fortress's FAQ puts most implementations at four to eight weeks, larger or complex portfolios at 45 to 90 days, and full data migrations at 90 to 120 days from kickoff to sign-off.
Source: Fortress OS FAQ, read October 9, 2026
How ExactEstate answers: ExactExtractor maps your exports for you: a guided wizard and a browser extension match your columns against more than 1,000 column-name synonyms, and a Validate step catches problems before import. Heritage McDonough went live in 72 hours.
Programs outside the published list
The Fortress OS materials we reviewed do not name HUD-50058 Public Housing, USDA Form RD 3560-8 or Tribal / NAHASDA / IHBG workflows.
Source: Fortress OS published material, read 2026-09-10
How ExactEstate answers: ExactEstate generates and validates HUD-50058 files for PIC, checks RD 3560-8 and MINC XML against the USDA schema, and runs Tribal / NAHASDA / IHBG worksheets on the Tribe's adopted rules.
Use the program requirements your properties actually have.
Each Fortress OS cell quotes Fortress’s own published material. Pay close attention to the accounting rows: ask Fortress where the general ledger, AP and bank reconciliation live once the certification is done.
Make compliance, leasing and the ledger work together.
Fortress OS names HUD, LIHTC, RD 515, TRACS, HOME and Section 8 workflows. This table adds HUD-50058, RD 3560-8 and Tribal IHBG, and shows where each certification lands in the books.
Run a certification and watch what happens after it.
Run these five tasks in both systems. Each starts with compliance and ends in the books, which is where a separate accounting system usually takes over.
- An interim recertification, start to finish.
- A vendor invoice split across two properties.
- A move-out with damage and a partial deposit.
- A subsidy payment that arrives short.
- Post a journal entry and find it in the general ledger without leaving the system.
Plan the move as carefully as the feature decision.
How does migrating from Fortress OS work?
How does migrating from Fortress OS work?
Export your household program files from Fortress OS and your financial data from your accounting system, then upload them to ExactExtractor. It matches their column names to ExactEstate fields from more than 1,000 column-name synonyms, and Validate flags missing values, bad formats and duplicates by sheet and row before import.
Bring the household program files and financial data used across your current stack. We’ll plan how both sides of the operation move together.
What happens to our documents and signatures after we switch?
What happens to our documents and signatures after we switch?
ExactSign, native e-signature, is built in. DocuSign stays available as an option if your team already uses it.
How does ExactEstate pricing compare with Fortress OS?
How does ExactEstate pricing compare with Fortress OS?
Compare the full written proposal, supported program workflows and total cost—not a single per-unit number. In ExactEstate, Core includes accounting (GL, AP, AR and bank reconciliation), payments and autopay, work orders, portals, online rental applications and native e-signature. Affordable Housing is one added line that covers all five certification programs: LIHTC, HUD Multifamily, Public Housing and vouchers, USDA Rural Development and Tribal housing (IHBG). There is a $300 monthly minimum. Fortress OS's affordable page names HUD, LIHTC, RD 515, TRACS, HOME and Section 8 workflows; it does not name HUD-50058 or Tribal / NAHASDA / IHBG (read October 3, 2026). See ExactEstate pricing.
Can we run conventional and HOA properties on ExactEstate too?
Can we run conventional and HOA properties on ExactEstate too?
Yes. ExactEstate is affordable-first, not affordable-only. Conventional multifamily and HOA communities run on the same platform at the Core price. This includes association billing, dues, owner ledgers and the owner portal, violations, resident polls and board-ready budget-vs-actual reporting.
