ExactEstate Now With Online TRACS Integration

ExactEstate News

ExactEstate now features a direct online TRACS integration that automatically collects, validates, and submits Tenant Rental Assistance Certification System data to HUD without manual file uploads. This built-in connection eliminates the need for third-party clearinghouses, ensuring your affordable housing properties maintain continuous compliance while automating the monthly transmission of 50059 forms and subsidy payment requests.

In the affordable housing rental industry, TRACS is an acronym that stands for Tenant Rental Assistance Certification System. HUD TRACS software is a web-based system that the U.S. Department of Housing and Urban Development (HUD) uses to manage and monitor the progress of TRACS-related activities for their housing programs. For related operational guidance, review TRACS software for multifamily operators.

TRACS is a mission-critical financial and programs information system for the Department of Housing and Urban Development that integrates with several other HUD systems. Certified tenant data and subsidy payment vouchers are collected from owners and management agents of multifamily housing buildings and HUD subsidy contract administrators using the TRACS system. This system's mission is to retain tenant data for all rental assistance programs and to support automated payments for subsidy programs when a TRACS electronic voucher request is received. The voucher transactions are based on the contract and tenant information stored in the database. TRACS maintains a record of all project-based subsidy contracts for which the Department of Housing and Urban Development distributes monthly assistance payments.

Benefits of Online TRACS Integrations

Some of the benefits of an online TRACS integration for property management software include:

TRACS Data Is Collected Automatically

One benefit of an online TRACS integration is that it can automatically collect data from TRACS-related activities. This data can then be used to generate reports or update records in your property management software.

No Late or Missed Payments

Another benefit of an online TRACS integration is that it can help to ensure that payments are never late or missed. This is because the TRACS system can automatically generate and submit electronic voucher requests for subsidy payments.

TRACS Data in One Spot

With an online TRACS integration, all of the TRACS-related data for your properties will be stored in one central location. This can make it easy to generate reports or update records in your property management software.

Payment Automation Reduces Paperwork and Errors

Another benefit of using an online TRACS integration for property management software is that it can automate the voucher-request and payment process. This automation can help to reduce errors and paperwork.

HUD Compliant

When using property management software that integrates with TRACS, you can be sure that your software is HUD compliant. This is because the TRACS system is a HUD-required system for housing programs.

ExactEstate Offers TRACS Integration

TRACS integration can save you time and money by simplifying the process of managing your HUD-assisted properties. ExactEstate's TRACS integration with Shof Corp is the most user-friendly and efficient way to manage your properties.

ExactEstate partnered with Shof Corp to bring you the best property management software with online TRACS integration. For a property management software that is HUD compliant and offers the benefits of online TRACS integration, this can be the solution for you!

Why Use ExactEstate Property Management Software?

The TRACS system is a government-sponsored online platform that helps landlords and property managers to connect with HUD-assisted tenants. TRACS provides certification for landlords and property management companies who wish to participate in the program, as well as a secure portal for managing rent payments and other communications between landlords and tenants.

ExactEstate property management software is designed to work seamlessly with TRACS, making it easy for landlords and property managers to stay compliant with HUD regulations while providing a better experience for tenants. It will also reduce the amount of time and effort required to manage TRACS-assisted properties.

We know that you as a property owner or manager are always looking for ways to improve your business and make it more efficient. ExactEstateis a great way to accomplish this, and we are here to help you get the most out of it. Our software is designed to save you time and money while making sure your tenants are well taken care of.

Contact us today for a free demo to learn more about how ExactEstate can help you streamline your property management business!

Streamlining Monthly Reporting for Property Managers

Monthly reporting has historically been one of the most time-consuming aspects of managing affordable housing properties. Property managers must gather tenant income data, calculate rent adjustments, and verify that all household information aligns with federal guidelines. Before automated solutions, this process required manual data entry into separate systems, increasing the risk of human error. ExactEstate eliminates these redundant steps by pulling tenant data directly from your active leases and resident profiles. When it is time to submit your monthly reports, the software compiles the necessary information into the correct format, allowing you to review and approve the data before it is transmitted. This streamlined approach saves hours of administrative work each month and ensures that your property remains in good standing with housing authorities.

Improving Data Accuracy Across Your Portfolio

Data accuracy is critical when managing subsidized housing, as even minor discrepancies can lead to delayed payments or compliance audits. By centralizing your property management operations within ExactEstate, you create a single source of truth for all resident and financial data. When a tenant's income changes or a new household member is added, those updates are reflected immediately across the platform. This real-time synchronization means that your reporting data is always current and accurate. Furthermore, the system includes built-in validation checks that flag missing or inconsistent information before you submit your reports. This proactive approach prevents common data entry mistakes and helps you avoid the costly penalties associated with non-compliance.

How does ExactEstate handle TRACS submissions for multiple properties?

ExactEstate allows property management companies to consolidate reporting for multiple properties under a single organizational account. Instead of logging into separate systems or managing distinct files for each building, managers can select multiple properties and submit their TRACS data simultaneously. The platform organizes the data by property and project, ensuring that each submission is routed to the correct housing authority. This centralized management structure is particularly beneficial for organizations that manage a diverse portfolio of affordable housing units across different regions. By handling multiple submissions at once, property managers can reduce their monthly administrative workload while maintaining clear visibility over their entire portfolio's compliance status.

ExactEstate consolidates data from your entire portfolio into a single dashboard, allowing property managers to batch, review, and transmit TRACS files for all locations simultaneously. The system automatically maps each property to its correct HUD contract and project number, ensuring that multi-site operators never mix up subsidy records or miss a submission deadline across their diverse affordable housing assets.

Automated Compliance Checks for TRACS

ExactEstate validates tenant records against federal thresholds before submission. The system automatically applies the dependent deduction of $480 as mandated by 24 CFR 5.611 (https://www.ecfr.gov/current/title-24/section-5.611) and flags households whose net assets exceed the $100,000 limit defined in 24 CFR 5.618 (https://www.ecfr.gov/current/title-24/section-5.618). To streamline asset verification, the software applies the following regulatory standard:

ExactEstate automatically verifies tenant asset declarations during the certification process to ensure compliance with federal thresholds.